User roles
Every platform user needs a role to access features. Roles differ depending on which module your organisation has (Development, Recruitment, or both). Only Owners (or module admins) can assign roles. Employees without a role don’t have an account and can only provide feedback when invited.
Who is this for?
- Admins setting up or managing users in Assessio Platform Users wondering “What access/permissions do I have with my role?”.
What questions this article answers:
- What user roles exist in the platform?
- Who can assign roles?
- What can each role do in the Development and Recruitment modules?
- What is the Owner role and how is it different?
User roles
In order to use the platform, users need to be assigned one or more roles. Roles are assigned by an Owner, Development admin, or Recruitment admin. After a role has been assigned, the user receives an email invitation to create an account in the platform. The roles that can be assigned depend on the module that is active for your organisation. This can be the Development module, the Recruitment module, or both. In both modules an Owner role can be assigned, but only by other Owners. A user can have one role per module and it is possible to combine this with the Owner role.
Development module roles
Development admin
A Development admin can assign roles to other users within the development module. They have access to all development features, people/insights and settings. They can create/manage and work in talent management initiatives and create reviews for leaders, invite Employees to provide feedback and have access to their own Self-Awareness Insights.
Leader/HR specialist
A Leader or HR specialist can create reviews for themselves or their subordinates and invite Employees to provide feedback. They also have access to their own Self-Awareness Insights and can create/manage and work in talent management initiatives.
Development member
A Development member has access to Self-Awareness Insights.
None (Employee)
An Employee is a user that does not have a role assigned to them and does not have an account in the platform. An Employee can only be invited to provide feedback, by a Development admin or Leader.
Recruitment module roles
Recruitment admin
A Recruitment admin can create recruitments and invite candidates. They are able to see all recruitments and candidates. They can also assign roles to users within the recruitment module.
Recruiter
A Recruiter can create recruitments and invite candidates. They are only able to see their own recruitments and candidates that they have created.
Recruitment member
A Recruitment member is able to see recruitments, shortlists and candidates that they have been invited to view. They cannot create recruitments or invite candidates.
None (Employee)
An Employee is a user that does not have a role assigned to them and does not have an account in the platform.
Owner role
An Owner can add new users and assign roles to users in every module that is active for the organisation. Only an Owner can assign the Owner role to users. Owners can change the organisational settings in the platform. If the recruitment module is active, they are able to change the recruitment settings in the platform.